How AIP Works With Document Management Systems
Encrypting your files is different to putting them in a locked filing cabinet
Tricostar has produced a unique API which allows Microsoft AIP to work in harmony with your document management system (DMS), whilst ensuring full encryption and protection, with no risk of exposure. Why is that important?
A Lawyers business is words – words create documents – and those documents need to be categorised and stored somewhere safe. The market leaders in document management are well known, and what they do helps many law firms do their work more efficiently.
However, in our discussions with law firms, many are also ascribing features their Document Management (DM) solutions don’t have. Specifically, in the area of security, resulting in a false sense of security regarding their Document Management solutions. So, we hear comments such as “Our Document Management system is highly protected, all the files that are stored there are encrypted and more…”.
In one sense this statement is partially correct – most of the DM solutions out there do provide a measure of protection. However, they do not encrypt the data and in the main just change the file structure. One reason for this is that those DM solutions that provide auto-categorisation and other cool features can only accept a “readable” file before they change the file structure to provide a measure of security.
So, DM solutions are good at what they do but the bottom line is that to protect the documents inside them you must have an impenetrable, cyber-attack proof perimeter, and of course, there is no such thing.
If you are in any doubt about that then a new IDC Perspective Report, entitled “Is Data the New Endpoint?” is well worth reviewing. One pertinent quote from the Co-author of the report, Simon Piff, Vice President, Security Practice for IDC Asia/Pacific, said:
“Strategies to protect data must evolve if we are going to successfully protect this valuable resource in the future. It’s clear from the almost constant barrage of headlines announcing the latest data breach that we are not able to secure this asset with the strategies we have used in the past. Perhaps by reconsidering our approach to how we think about data, we can create improved strategies to secure this increasingly valuable asset.”
This view was echoed by Covata’s CEO and Managing Director, Ted Pretty:
“Traditional perimeter security strategies that have focused on hardening the networks and systems supporting the data, rather than the data itself, are what needs to change. A perimeter-focused strategy is no longer sufficient, and many security technologies are simply applying that same failed approach.”
Make the most of Microsoft Office 365 with intelligently implemented AIP
Of course, your documents just don’t stay resting inside your DM system. What about all the files outside your file Cabinet, outside your DM system?
In today’s reality – We need a wakeup call – There is no secure perimeter!
Perimeter protection does not provide the required level of protection or GDPR compliance.
Document Management solutions do not provide file-level protection – they protect the “cabinet”- not the file.
Real protection must provide: –
There is one product that that does all the above for you – Microsoft Azure Information Protection (AIP).
Our cybersecurity team has had many years’ experience with AIP’s software origin (Secure Islands Technology – purchased by Microsoft in 2015 and re-engineered for The Cloud), and have developed a proven implementation methodology and software to integrate AIP with your DM Solution. Today by using this proven implementation methodology, we are working with organisations to provide a smooth implementation and ensure that sensitive and confidential data cannot be accessed by anyone without the express permission of the originator.
Tricostar’s security division is using a working, proven methodology for implementing AIP across your organisation, be it one to thousands of users, without any disruption to your day-to-day practices.
Your documents and data remain protected no matter where in the world they may be, and our exclusive management dashboard helps you to understand which teams or departments are regularly dealing with sensitive information.
Tricostar’s Legal Software Division can provide a proven, established GDPR compliant Case Management can add another layer of security to your files and documents.
You will be amazed to learn which teams or departments handle the most sensitive and potentially destructive data about your organisation, staff and your clients.